Health Care Policy

Health Care Consultant: Rachel Fiore 224 Marmon St, Springfield, MA 01129 413- 783-6646
Baystate Medical Center: 413-794-0000
Fire/police/ambulance: 911
Child Abuse Reporting: Dept of Child and Family Services 1-800-792-5200
Before & After School emergencies: Margaret Bagge h:413-732-0700, c: 413 219-1010

Illness Policies
If your child shows signs of illness prior to coming to school, please plan to keep him/her home where s/he will be most comfortable. We understand that it may be a stress on families for someone to stay home with a sick child, but we are not able to care for sick children in the school environment. Please be considerate of other children and teachers who will be exposed and may become sick, if your child attends school ill. Mild illnesses, such as during the latter part of a cold, can be accommodated in the classroom.

If your child becomes ill during school hours, we will contact you. Please be aware that the school does not have an infirmary where your child may be kept for an extended period of time, so please arrange for your child to be picked up as quickly as possible. Any child who becomes ill during school will be separated from the group and supervised by a staff person until a parent or emergency contact person can be reached. This is often in the quiet or reading area of a classroom.

If your child becomes injured we will complete an accident report regarding the injury. If the injury needs medical treatment, or it is suspected that it may need medical treatment, a parent will be called immediately. If we are unable to reach a parent, the emergency contact will be notified. If the injury may need hospital treatment an ambulance will be called and the child will be transported to the hospital listed on the emergency paperwork completed by the parent, or the nearest facility.

The above procedures will also be followed on field trips; teachers have contact information with them for all children and cell phones.

Parents will be asked to pick up their child for the following reasons:

Fever Any temperature greater than 100 degrees F is considered a fever. Children must be fever-free for 24 hours without using fever reducing medications (such as Tylenol, Motrin, Advil etc) in order to return to school.

Vomiting If your child has vomited the night before or in the morning, please do not send her to school. A child who has vomited in school will be sent home.

Diarrhea Children with diarrhea should remain home until they are symptom free for 24 hours. The only exception is if the diarrhea is the result of a chronic condition, then a note from the doctor is needed indicating the diarrhea is not infectious.

Excessive coughing Children can’t focus on activities and interactions with others if they are coughing persistently.

runny nose During the first day or two of a cold, children often exhibit excessively runny noses or mucous of an opaque yellow or green color. Please keep your child home during the beginning day(s) of a cold. After that, symptoms are more minor and more easily managed in school.

lethargic behavior Teachers know your children well enough to recognize unusual behavior, such as lethargy or falling asleep during the morning. This can often be a sign that a child is coming down with an illness. We will advise you if this occurs.

sore throat If a child is complaining of a persistent sore throat, this is an indication of an illness needing care.

suspected conjunctivitis Conjunctivitis is highly contagious and teachers may ask you to take your student to the doctor to rule out conjunctivitis

impetigo or other skin rashes Rashes can be confusing to identify. We will call you to try to help identify what may be causing a rash. The student may need to visit the pediatrician to identify whether a rash is contagious or not.

head lice A parent will be informed if a child has head lice and will be referred to their pediatrician regarding treatment.

The school must be notified of any communicable disease your child may have, so that we can alert other parents to be aware of possible symptoms in their child. Medication will only be administered by staff who are trained in medication administration. Staff will receive renewed training annually by watching the EEC training film “5 Rights of Medication” and bi-annually in first aid training.

Return to school policy
Children may return to school after a communicable disease according to the following schedule:

Conjunctivitis (Pink Eye), Impetigo, Strep Throat or Scarlet Fever: 24 hours after medication begins. A child who is sent home with any of the above may not return the next day.



Non-prescription medication PVMS requires a written authorization from a physician in order for a teacher to dispense non-prescription (cough syrup, cough drops, aspirin, etc.) to a child. This must also be accompanied by written permission from the parent in order to be dispensed by a teacher.

Prescription medication, short term Prescription medications must have the child's name, physician's name, dosage and directions on the original label and be accompanied by written permission from the parent in order to be dispensed by a teacher. The staff cannot dispense medication under any other circumstances, per Commonwealth of Massachusetts regulations.

Prescription medication, long term Prescription medications must have the child's name, physician's name, dosage and directions on the original label and be accompanied by written permission from the parent and the physician in order to be dispensed by a teacher. The staff cannot dispense medication under any other circumstances, per Commonwealth of Massachusetts regulations.

Medication should always be handed directly to a staff member, and never put in a child's lunch box or backpack. Please do not instruct your child to take medications on his/her own. All unused medications will be returned to the child's family for disposal.

Parents will be permitted, with the written permission of their child's health care practitioner, to train staff in implementation of their child's individual health care plan.

Medication will only be administered by staff trained in medication administration. Staff will be evaluated annually on their ability to administer medication, following the medication administration procedures specified by the Department of Early Education and Care, and will maintain a medication administration log.


Parents must notify the office of all known allergies. In a case where a child has a life-threatening allergy, parents must meet with the Teacher to discuss the allergy and fill out an emergency plan signed by the parents and child’s physician. If a child requires an epi-pen, these forms, along with a parent consent form, and a physician’s order form, must be filled out and on file prior to the child’s entry to school. The epi-pen must be provided by the parent, and will be kept in an easily accessible place in the child’s classroom, or on the child’s person, when appropriate. Children with life-threatening allergies requiring the use of an epi-pen, children with extensive multiple allergies and children with allergies to commonly used foods, such as eggs, milk, flours should talk with the Head Teacher about providing snacks to supplement what is available at school. The teachers will be happy to assist you in making arrangements to store safe snacks and special snacks for your child.

We ask the parents of children in Children’s House and Kindergarten to support our policy of limiting foods brought to school with peanuts/nuts in them. If your child has something with peanuts/nuts in their lunch box, please label the lunch box (an easily attachable luggage tag or similar with “contains nuts/peanuts”) and bring it to the attention of a teacher. All parents are asked not to bring in foods with nuts or peanuts when providing general snacks for the classroom.

Children in elementary/middle school classes, may bring in peanut and/or nut lunches, and these are to be eaten in the lunch room at designated tables only. Children must also wash their hands/use wipes after eating a peanut or nut lunch. No peanuts or nuts are allowed in the classrooms or in any common areas at the school, other than the designated lunchroom tables. Some allergies are triggered by touch and inhalation as well as ingestion.

We ask parents to refrain from bringing in peanuts or nuts into the school for any other occasion. This includes children who are not students at the school (such as younger siblings). Your cooperation is appreciated in order to keep the school as safe as possible. Take a moment to check the labels for ingredients; some peanut/nut sources are not immediately obvious. If you have any question on the appropriateness of a food, please ask your child’s teacher. We also ask that you label food ingredients if you are bringing in a snack for general consumption.

Pioneer Valley Montessori School, 1524 Parker Street, Springfield, MA 01129 • 413-782-3108

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